At Virtual Doc Team, your privacy matters to us. Our privacy policy outlines what personal data we collect, how we use it, and how it is stored.
This page may be updated periodically, so please revisit it to stay informed about any changes. By using our website, you agree to the terms of this policy.
If you have questions about our Privacy Policy, email us at [email protected] or write to Virtual Doc Team at 31 The Calls, Leeds, LS2 7EY.
Who are we?
Virtual Doc Team is a leading document management software company based in the UK. We help organizations streamline their processes and improve how they manage critical documentation.
How do we collect your information?
We collect information through the Virtual Doc Team website when you fill out the “Contact Us” form or request gated content. Data may also be collected through telephone or email inquiries with our team.
What information is being collected?
We may collect personal information such as your name, phone number, email address, and company name. Additional details, such as how you heard about us or your interest in specific features, may also be requested. Additionally, we collect IP addresses and information about pages accessed on our website.
Why do we collect data?
We collect data to:
How will the information be used?
Your information may be used in the following ways:
How long do we retain data?
We retain your data as long as necessary to fulfill your request or as required for our ongoing shared interests. You may request to have your data removed at any time.
Who will your data be shared with?
Your data will not be sold, rented, or shared with third parties outside our organization.
Security and Profiling
To comply with GDPR, we regularly update our website and associated tools. Our websites are hosted on WP Engine and secured with SSL technology, ensuring data transferred between browsers and our server remains private.
While we work to maintain high security standards, data transmitted over the internet cannot be guaranteed as 100% secure. Once your data is stored in our systems, we implement stringent measures to protect it.
Cookies
Our website uses cookies to improve user experience and functionality. Cookies allow us to track website visits, optimize navigation, and enhance the effectiveness of our services.
You can disable cookies through your browser settings, though this may affect some website features. We use tools like Google Analytics and Google Ads for data insights, and their privacy policies can be reviewed here.
Links to other websites
Our website may include links to third-party websites. Once you leave our site, we cannot control the protection and privacy of your data on external platforms. Review the privacy policies of these sites for more information.
Aged 16 and under
If you are aged 16 or under, please seek parental consent before providing personal information.
Policy Updates
This policy was last updated in Jan 2025.
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